"Chaos is merely order waiting to be deciphered."
Jose Saramago
Before an event begins it must be set up – and arranging a successful set-up rests with the event manager. If you’re new to the exhibit world, this blog is for you! If you’re a veteran, think of this as a refresher because our industry is ever changing.
Unpacking your move-in deliverables underwrites a (mostly!) stress fee set-up and identifies a path to resolution if you encounter challenges. The show will open on the specified date – your issues require resolution prior to that date.
Planning for a successful exhibit at a trade show or event requires consideration of multiple factors, including your setup schedule. One crucial aspect that significantly impacts preparations are the move-in dates and times assigned to you in your contract. It’s essential to pay attention to these details and proactively manage them.
Confirm and Clarify Move-In Dates and Times
Before signing any agreements or contracts, ensure that the documents clearly outline the move-in dates and times allotted to exhibitors. This information forms the foundation of your logistical planning and determines when you begin setting up your booth.
Considering recent scheduling adjustments by some event organizers, it is increasingly important to request move-in and setup dates well in advance of confirming your exhibition space. Recent trends indicate organizers may be reducing move-in schedules to accommodate other event needs, which impacts an exhibitor’s ability to set up efficiently.